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(Approved as amended March 11, 2016)

FOR THE CONTINUING Correctional Education Association-Wisconsin (CEA-W) Chapter that is an affiliate of the Region III Correctional Education Association and Correctional Education Association (CEA), a national organization.

CONSTITUTION

ARTICLE I – ORGANIZATION

SECTION 1

        The legal name of this organization will be "Correctional Education Association
         Wisconsin Chapter", but it will also be called "Correctional Education
         Association - Wisconsin (CEA-W)".

ARTICLE II – PURPOSE

SECTION 1

        The primary purpose of CEA-W is to maintain leadership in the promotion of
        quality education and training for the offender population in Wisconsin and to
        advance the professionalism of its members.
       
The Association is organized exclusively for charitable, educational, religious,
        or scientific purposes within the meaning of section 501 (c) (3) of the Internal
       
Revenue Code. This association strives to:


                
a. Promote the interest of correctional education at the county, state,                                   regional, and national levels.

                (1) Meet periodically with the Department of Corrections Secretary, state
       
               legislators, and Department of Corrections Central Office education
                       staff to discuss correctional education.

                (2) Correspond when necessary with Region III CEA officers to promote
                     
county, state, regional, and national priorities.

                (3) Support the CEA-W organization by attending the annual Region III
                       conference to represent Wisconsin and the correctional education
                       system.
                (4) Support state membership attendance at the annual regional and
                     
international CEA conferences.

                 b. Promote the professional status and public image of correctional
                                 education
               
(1) Provide a newsletter to state membership and professional educators.
               
(2) Inform local agencies on correctional education issues.
               
(3) Provide input to the regional and national newsletters to disseminate
                             information on correctional education issues.

               
c. Promote contacts with other professional educational and correctional
                             organizations at local, state, and national levels:
              
(1) Communicate with the state Department of Corrections, the Division
                             of Adult Institutions, county jails, and national organizations to
                             provide information in current trends in correctional education.
               
(2) Provide workshops to educators at various levels of correctional
                             education to enhance
partnerships.
               
(3) Assist in planning CEA-W professional development activities.

               
d. Promote to innovation in correctional education
              
(1) Recognize and support innovations in correctional education.
              
(2) Encourage members to submit articles for publication on innovative
                             correctional education initiatives to the Journal of Correctional
                             Education.

                
e. Provide information to youth and adult facilities on current correctional
                              educational initiatives.

                
f. Report to the membership professional development activities and
                             pertinent research and literature.

                
g. Provide scholarship opportunities to the membership.

 

ARTICLE III – MEMBERSHIP

SECTION 1

        Membership in (CEA-W) shall be open to anyone interested in the progress
            of correctional education.

SECTION 2

        The annual membership fee shall be payable to the CEA national office.

SECTION 3

        Membership in the state chapter shall coincide with membership in the national
            Correctional Education Association.

SECTION 4

        Voting membership shall be defined as those persons whose dues are current.


ARTICLE IV – EXECUTIVE COMMITTEE

SECTION 1

        The Executive Committee of the Correctional Education Association -
         Wisconsin shall be President, President-elect, Secretary, and Treasurer. The
         Executive Committee shall be elected to a term of two years. The President-
         elect shall automatically assume the office of President upon normal expiration
         of
the term of office of the President.

SECTION 2

        CEA-W Executive Committee members may not simultaneously serve as a
        national or regional CEA officer.

SECTION 3

        The Executive Committee members shall be nominated by the voting
        membership.  Elections shall be
conducted and the Executive Committee
        members installed as prescribed in the Bylaws.

SECTION 4

        In the event a vacancy occurs in the offices of President, President-elect,
        Secretary or Treasurer, the
vacancy shall be filled by the Board of Directors.
        A position is considered vacant if an Executive Committee member resigns
        his/her position or is unable to perform his/her assigned duties.  The vacancy
        is filled by unanimous vote of the other Board of Directors members.

SECTION 5

        The Executive Committee shall meet on the call of the President.


ARTICLE V – BOARD OF DIRECTORS

SECTION 1

        To be eligible to serve on the Board of Directors, individuals must be current
         CEA members. The CEAW
Board of Directors shall consist of the four (4)
         Executive Committee positions and nine (9) director positions representing
         the following:

        One (1) maximum/minimum security facility representative
       
One (1) medium security facility representative
       
One (1) juvenile services representative
       
One (1) Education Director representative
       
One (1) local education agency representative
       
One (1) jail/detention center representative
       
Three (3) at large members

        The president or designee shall chair the Board of Directors meeting.  To hold
        a position on the CEA-W Board of Directors, the director must be employed
        at the specific level of security or by the agency he/she represents. Executive
        Committee Member and Member-at-Large positions are exempt. If employment
        status changes, the person may choose to finish his/her term with board approval.
SECTION 2

        Voting members shall be the four (4) Executive Committee members and the
        nine (9) directors.

SECTION 3

        The Board of Directors shall meet at least five (5) times a year to conduct
        business.  To remain in good
standing, all members of the Board of Directors
        are expected to attend all meetings. If a board member is unable to attend,
        he/she must notify the President prior to the meeting.

SECTION 4

        Three (3) Executive Committee members constitute a quorum of Executive
        Committee meetings. 3/5ths of the filled board member positions will constitute
        a quorum at the Board of Directors meetings.
SECTION 5

        In the event a vacancy occurs, the position may remain vacant until the annual
        vote or the Board may
seek nominations from the membership. Selection of a
        replacement director will be based on a majority vote of the Board of Directors.

SECTION 6

        A director may be removed by two thirds (2/3rds) vote of the Board of Directors
        then in office if:
                (a) The director is absent and unexcused from two or more meetings of the
                     Board of Directors in a
twelve month period. The Board President is
                     empowered to excuse directors from attendance for a reason deemed
                     adequate by the Board President. The President shall not have the
                     power to excuse him/herself from the board meeting attendance and
                     in that case, the President-elect shall excuse the
president. Or:

                (b) For cause. Before any meeting of the board at which a vote on removal
                     will be made, the board member in question is given electronic or
                     written notification of the board’s intention to discuss her/his case and
                     is given the opportunity to be heard at meeting of the board.

ARTICLE VI – STANDING COMMITTEES

SECTION 1

        The President shall appoint standing committee members from the Board of
        Directors for the following:
       
Documentation Review
, Membership, and Nominating

SECTION 2

        Each Standing Committee shall be limited to three (3) Board of Directors
        members unless prior approval is secured from the President.
SECTION 3

        Each Standing Committee shall meet on the call of its chairperson conduct
        business at least once a year. 

SECTION 4

        Ad Hoc Committees will be formed as needed.


ARTICLE VIII – AMENDMENTS AND BYLAWS

SECTION 1

        The Constitution of CEA-W shall be amended by the process described by
         ARTICLE VIII of the Bylaws.

SECTION 2

        Bylaws to be considered for adoption must be consistent with CEA-W
        Constitution.
SECTION 3

        The Bylaws of CEA-W shall be amended by the process described in
        ARTICLE VIII of the Bylaws.


BYLAWS

(Approved as amended March 11, 2016)

ARTICLE I – EXECUTIVE COMMITTEE DUTIES

SECTION 1

        The duties of CEA-W President shall be to:

                a. Provide leadership to CEA-W during his/her term of office.

                b. Chair regular meetings of the Board of Directors and meetings of the
                     Executive Committee.

                c. Prepare an annual budget and submit to the Board of Directors for
                        approval.
               
d. Represent CEA-W to other organizational affiliates.
               
e. Appoint the chairpersons of Standing and Ad Hoc Committees and
                       publish committee rosters for the membership.
               
f. Maintain communication with CEA-W webmaster and approve all
                       postings to the CEA-W
website.
               
g. Maintain communication with the Region III Director and National CEA
                         Office.
               
h. Turn over the public records of his/her office within thirty (30) days to
                         his/her successor.
               
i. Receive and disseminate membership list (active and non-active).
SECTION 2

        The duties of the President-elect shall be to:
               
a. Serve in the capacity of CEA-W President in his/her absence.
               
b. Automatically succeed the President in accordance with ARTICLE IV,
                         Section 1 of the Constitution.
               
c. Serve as chairperson of the Membership Committee.
               
d. Serve as chairperson of the Constitution Committee.
               
e. Turn over the public records of his/her office within thirty (30) days to
                        his/her successor.

SECTION 3

        The duties of the Secretary shall be to:

                a. Record and distribute minutes of all CEA-W meetings of the Executive
                     Committee and Board of
Directors.
               
b. Maintain minutes and treasurer reports of CEA-W
               
c. Send official correspondence when needed as directed by the Board of
                     Directors.
               
d. Maintain the archives of CEA-W. These archives should include CEA-W
                      publications and documents.
               
e. Verify ballot results and notify the President.
               
f. Turn over the public records of his/her office within thirty (30) days to
                      his/her successor.

SECTION 4


        The duties of the Treasurer shall be to:
               
a. Monitor approved budget.
               
b. Prepare a written report of the financial condition of CEA-W and report
                     this at all Board of
Directors meetings.
               
c. Disburse funds as designated by the approved budget or Board of
                     Directors.
               
d. Collect, register, and deposit all drafts and indebtedness issued to
                     CEA-W
              
e. Maintain the financial records.
               
f. Submit documents and correspondence to maintain good standing and
                     501.C.3 compliance with the Internal Revenue Service (IRS).
               
g. Turn over the public records of his/her office within thirty (30) days to
                     his/her successor.


ARTICLE II – ELECTIONS

SECTION 1

        A call for nominations shall be published in the CEA-W News Review.

SECTION 2

        The Nominating Committee will accept and present nominations for election
         to the Board of Directors.
SECTION 3

        Nominees must be voting CEA-W members. A consenting nominee should
        submit a professional profile, not to exceed 75 words, to the Nominating
        Committee. Current board members running unopposed for re-election are
        excluded from submitting a professional profile.

SECTION 4

        The Nominating Committee shall prepare a slate of candidates for the Board
        of Directors members from the nominations received.

SECTION 5

        Board of Directors members will be elected bi-annually by a vote of CEA-W
        members. In the case of uncontested elections, the unopposed candidates
        may be elected by the Board of Directors by a majority vote.

SECTION 6

        The results of the election will be published in the first edition of the CEA-W
        News Review
following the election.

SECTION 7

        The term of office begins at the first board meeting following elections.

SECTION 8

        The Secretary shall inform the Region III Director and the CEA National Office
        of the newly installed President.

ARTICLE III – BOARD OF DIRECTORS MEETINGS

SECTION 1

        Members of the Board of Directors shall maintain professional etiquette during
        all meetings.

SECTION 2

        Regular business meetings shall be held at times and locations determined
        by the Board of Director.
               
a. The President may call a special meeting at any time.
               
b. The President shall chair the meetings.
               
c. Official matters, unless otherwise stated in the Constitution and Bylaws,
                     shall be decided by a majority vote of the Board of Directors.
               
d. The agenda for each meeting shall include previous meeting minutes,
                     treasurer’s report, President’s report, old business and new business.
               
e. Meetings will follow
Roberts Rules of Order.

SECTION 3

        The President shall prepare and distribute an agenda to the Board of Directors
         prior to the meetings.

SECTION 4

        The Secretary shall prepare and distribute minutes to the Board of Directors
        prior to the subsequent meeting.


ARTICLE IV – FISCAL POLICY

SECTION 1

        The Board of Directors shall authorize and adopt an annual budget. The
        budget shall contain sufficient line item provisions to clarify the amounts
        budgeted for conferences, committees, and initiatives of CEA-W.

SECTION 2

        Procedures for fiscal responsibility shall be as follows:
               
a. All obligations and indebtedness created in the name of CEA-W must
                     have prior approval of the Board of Directors.
               
b. All check payments and financial transactions shall be signed by the
                     Treasurer or designated
board member.
               
c. The funds of CEA-W shall be disbursed only for those purposes set forth
                     in the approved budget
or otherwise approved by the Board of Directors.
               
d. Any source of income to CEA-W deemed proper by the Board of
                     Directors may be solicited and
accepted.
               
e. The Treasurer shall report the financial condition of CEA-W to the Board
                     of Directors. A complete fiscal report to the general membership may be
                     made by the Treasurer once a year, and may be published in the

                    CEA-W News Review.
               
f. The Treasurer shall submit the annual account(s) of CEA-W to the
                    Documentation Review Committee following the close of each calendar
                    year.
SECTION 3

        The Treasurer shall be the chief financial officer of CEA-W and is responsible
        for the custody and disbursement of all CEA-W funds and assets. He/She
        shall be custodian of the financial records of CEAW
and have charge of the
         investment of funds, subject to the approval of the Board of Directors.


ARTICLE V – STANDING AND AD HOC COMMITTEES

SECTION 1

        The President shall annually appoint all committee members. Committees are
         advisory to the Board of
Directors.
               
a. A member may serve on more than one committee.
               
b. The total number of committee members for each committee shall not
                     exceed three (3) unless approved by the President.
SECTION 2

         DOCUMENTATION REVIEW COMMITTEE. The duties and responsibilities
         of this committee shall include verifying receipts and disbursements and all
         pertinent financial documents of CEA-W and reviewing the Treasurer's Report
         at the close of the calendar year. At the end of each Treasurer's official
term,
         the committee shall perform a documentation review of the Treasurer’s records.

SECTION 3

        MEMBERSHIP COMMITTEE. The duties and responsibilities of this committee
         shall include the
promotion and renewal of memberships for CEA.

SECTION 4

        NOMINATING COMMITTEE. The duties and responsibilities for this committee
        shall be to verify the eligibility of nominees and hold an annual election of
        Board of Directors positions using the established procedures in ARTICLE II
        of the Bylaws.


ARTICLE VI – PUBLICATIONS
SECTION 1

        CEA-W shall publish the CEA-W News Review newsletter. One board member
         shall serve as Editor.
               
a. The Editor shall oversee all tasks associated with writing, printing, and
                     distributing the newsletters.
               
b. The Editor shall have a newsletter line item budget amount to draw upon
                      for incidental
expenses

SECTION 2

        Other publications deemed necessary and appropriate may be authorized upon
        approval of the Board of Directors.


ARTICLE VII – MISCELLANEOUS

SECTION 1

        All written correspondence in the name of CEA-W shall be conducted on
        organizational stationery.

SECTION 2

        The business address of CEA-W is designated by the President. The
        Treasurer, Secretary, and Editor
may each maintain a mailing address that
         may be different than the President.

SECTION 3

        CEA-W shall not engage in any activities that will jeopardize its tax-exempt
        status under section 501.C.3 of the current Internal Revenue Code.
SECTION 4

        These steps will govern the dissolution of CEA-W:
               
(1) A motion proposing dissolution must be supported by at least two thirds
                     of the Board of Directors.

                (2) Upon dissolution, any assets of CEA-W remaining after all liabilities
                     have been paid will be donated to the Correctional Education
                     Association national organization and/or any other tax-exempt 501(c)(3)
                     organization that supports correctional education as determined by the
                     majority of the Board of Directors.


ARTICLE VIII – AMENDMENTS

SECTION 1

        The Constitution and Bylaws of CEA-W may be amended in accordance with
        this Article.

SECTION 2

        The President shall appoint a Constitution Committee to draft, review, and edit
        proposed amendments. The recommendations of said committee shall be
        forwarded to the Board of Directors.

SECTION 3

        The President will distribute the final drafts of any proposed amendments to the
        Board of Directors for
balloting.

SECTION 4

        All ballots shall contain the precise wording of the existing portion of the
        passages to be amended and the proposed alteration.

SECTION 5

        The Secretary shall tally and verify balloting results. A minimum of 3/5ths of
        the filled board member positions votes shall be required to pass the proposed
        amendments.
SECTION 6

        Results of the balloting will be verified by the President and becomes effective
        immediately. Results will be shared with the membership. A copy of the
        changes shall be sent to the CEA National Office and
the IRS.

 






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 apple icon 2 CEA-W Newsletters
 apple icon 1 Country Jail Directory
 apple icon 10 CEA-W Creativity Contest
 apple icon 5 Teacher Awards


 apple icon 8 CEA-W Showcase Awards
 apple icon 7 Friends of CEA-W
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 apple icon 6 Parenting Connection News
 apple icon 6 Reaching Behind Bars
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 apple icon 13  Executive Board
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 apple icon 12 Past Presidents
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